Why regularly re-screening is crucial to having long-term employees

Screening prospective employees to find out if they’re the right fit for your business is commonplace, but employee suitability shouldn’t stop at just the initial hiring process. By not regularly screening employees, you could be exposing your business to unnecessary risk.

Businesses that don’t conduct regular ongoing background screening miss the warning signs that an employee is no longer competent or is unsuitable for a promotion. Background checks are a hiring no-brainer. You want to ensure candidates are who they say they are. But after you’ve hired someone – you should be re-screening them on a regular basis.

While someone’s education credentials and previous employment history will remain constant throughout their career, it’s possible that other things may shift. I would advise all businesses to really give serious thought to ‘who’ is working for you long-term. Having people in your business who have lied about their background, or their qualifications is serious, potentially criminal, and can have huge ramifications for the businesses who employed the individual.

An employee’s criminal, driving and financial records change over time, and in many cases, this won’t impact the ability of the individual to carry out their role. But what would happen if a financial advisor at your business went bankrupt and didn’t disclose this information?

Why is crucial to carry out regular re-screening?

While we usually focus on the price paid by the individual at fault, a business can still suffer significant brand damage, even if they’re found not to have breached any laws and did the right thing by reporting a crime as soon as they became aware of it. If your business failed to carry out background screening, you could be putting your clients and their investment in jeopardy, with you being potentially liable for any fallout. Obligations for a business included:

Providing a safe working environment

It is an employer’s duty to protect the interests of clients, stakeholders and staff. Employers are responsible for maintaining a safe work environment, including ensuring all employees are appropriately screened on a regular basis. One-off checks before an individual is hired will not suffice long term, as any changes to their criminal or financial history, for example, may not be uncovered until it is too late. Govt regulations within specific industries are also important.

If found non-compliant – such as not conducting the appropriate level of screening, or not re-screening employees regularly – hefty fines, reputational damage or prosecution could result.

Promotions should always involve re-screening

As well as a background screening policy that covers re-screening, in-house promotion policies are crucial. Often, the responsibilities that come with a promotion won’t encompass a specific check that will prevent the individual from getting the position. But it may uncover a problem in the original hiring process, such as a criminal conviction that impacts their ability to do their job safely, or a bankruptcy that affects the trading license of a business.

Another example is an aged-care worker applying for a more senior role – this new position may require them to drive a business car to collect and return residents to the facility.

When joining the business initially, there was no need for a driver’s licence check, since the employee had no driving duties. Or they did have that check, but in the years since they (the employee in question) have had their licence suspended. Not completing a re-screening check like this can be devastating for both the business, and the safety of the facility’s residents.

Different checks for different industries and duties

Businesses will need to work with their hiring managers and HR team to determine the order – and frequency – of ongoing checks. The best way businesses could feel more assured they truly “know their people” was to sign up to an online monitoring platform.

Kinatico is a provider of know your people solutions – comprising pre-employment screening, verification services and workforce compliance management – globally. Kinatico provides real-time workforce compliance management via its core SaaS RegTech solution Cited.

By combining certifications and compliance data with business policy and legislative requirements, Cited enables scalable compliance monitoring spanning pre-employment to daily requirements related to geo-location, roles applicable across a range of industries. The company also provides a wide range of pre-employment checks via its CVCheck solution.

This is delivered via its proprietary technology platform, which has over time evolved into a best-of-breed employment screening and verification offering with a track record of customer service excellence. Kinatico continues to grow its position as the pre-eminent background screening brand in Australasia and is planning its global expansion of its growing suite of RegTech solutions. To get more information, please visit the Kinatico website.

What are the background checks you can use?

Common background checks include:

  • Driving Licence and Traffic Checks; For driving-based roles where companies need to ensure employees are still licensed and have a solid driving history.
  • Working with Children Check; In Australia and New Zealand, it’s a must for people working in the paid and volunteer children’s workforce to complete a Working with Children Check every three years (or Children’s Worker Safety Check as it’s known in New Zealand). It is illegal to engage anyone in child-related work if they don’t have a valid check.
  • VEVO Visa and Work Entitlement Check; Work entitlements may change over the course of an individual’s employment, so a quick check can provide verification. Likewise, an employee’s visa status will probably change over the course of their employment – failing to comply with TSS Visa conditions could see your business face significant fines.
  • National Police Checks; Whether it’s a National Police Check, an AFP Check or a Criminal Record Check (NZ), regular screening will give you the relevant insight you need to ensure the appropriate people are in their roles.

Michael Ivanchenko is CEO of Kinatico (ASX: KYP), a leading provider of know your people solutions – comprising pre-employment screening, verification services and workforce compliance management – internationally. Kinatico provides real-time workforce compliance management via its core software-as-a-service RegTech solution Cited. The company also provides a wide range of pre-employment checks via its CVCheck solution.

Michael Ivanchenko, Chief Executive Officer at CVCheck