The General Data Protection Regulation is the current legal framework that was introduced in Europe so as to harmonise data privacy laws across all European Union member countries.
The General Data Protection Regulation is attracting comparisons to the CCPA because they revolve around protecting the private and personal information of an individual.
The main difference lies in the fact that while the GDPR primarily focuses on the processing of confidential information by European businesses and businesses handling European information, the CCPA focuses on giving individuals greater access to their data.
CCPA has the option to either opt-out of selling their data to third parties or agreeing to it.
As an enterprising business, it is of great importance to ensure that the business portfolio complies with the regulations and obligations gazetted in the GDPR framework.
Procedures to strengthen compliance
Seek legal guidance
With your organisation indulging a legal professional, you will be able to thoroughly review your existing privacy policies and ensure that they can be interpreted and understood.
You will know if they meet all the regulations in place, and if not, how you can correct this.
Put together a diverse functional team
Your team should be carefully selected and experienced in dealing with privacy issues. It would be advisable for the organisation to select members from each department.
This is essential because they might all deal with different private information, thus their input is necessary especially when understanding where the data is located and its use.
Data mapping and data discovery
Data mapping is essential when using data to identify trends and inform decisions. However, before you map this data, you have to collect and evaluate it from different sources.
This is what is referred to as data discovery.
Data mapping will enable your business to know what data you possess, where it is stored, and primarily how it is used when curating products or services for your customers.
Review your data retention timelines
Another critical factor is the length of time personal data is stored in your databases.
The length of time that an organisation endeavours to store individuals’ data should be in accordance with the timeline explicitly stated for either businesses or by law.
Keep a record of your data compliance procedures
Because you will have to show proof that you are complying with the privacy regulations, you need to continuously document the initiatives you take to protect users’ information.
To achieve this, businesses need a robust system and team that will monitor the progress and processes and limit any instances of private and personal information being compromised.
Execute privacy and security by design
To avoid any issues with regulatory authorities and avoid doing double-work, when you are adding new features, processes, or services, it is vital to embed both by design and by default procedures and protocols solely to protect the personal and private information of clients.
While this is not a requirement of CCPA, it is stated in the GDPR.
Establish protocols for possible data breaches
Data breaches are not uncommon. Therefore, to be a step ahead of the competition, it is important for the business to have protocols in place to promptly identify and contain them.
It is also your responsibility to report them to the GDPR.
In order for businesses to quickly identify data breaches, it is therefore, very important to have a robust system that regularly monitors your data inventory and other systems.
Complying with data privacy regulations in any geography is an ongoing process that involves the businesses deploying dedicated efforts towards people, processes and technology.
Do you have systems to monitor your data or establish and revamp your privacy policies?
Gerald Ainomugisha is a freelance Content Solutions Provider (CSP) offering both content and copy writing services for businesses of all kinds, especially in the niches of management, marketing and technology.