By-Lo Oil taps ClearDox’s intelligent document processing solution

Rick Nelson, Chief Executive Officer at ClearDox

ClearDox LLC (ClearDox) announced that By-Lo Oil Company has licensed its innovative ClearDox® Spectrum intelligent document processing (IDP) software solution to digitize manual processes associated with the reconciliation of customer pricing information. Founded in 1962, By-Lo sells gasoline and diesel fuel to jobbers throughout the Great Lakes and Texas, and to consumers through its 21 SpeedyQ Markets convenience stores in Michigan.

Why did By-Lo select ClearDox® Spectrum?

By-Lo Company sought an IDP solution that would eliminate inefficiencies associated with manual processes requiring back-office staff to reconcile sales and deliveries against accounting system data. With plans to expand on the horizon, it was essential for their staff or team to focus less on manual tasks and more on strategic projects supporting growth.

With Spectrum, pricing data from emails sent to By-Lo customers is automatically extracted, standardized and validated against the pricing data in By-Lo Company’s accounting system.

Staff are automatically alerted when discrepancies are detected, and can use Spectrum’s collaboration tool to quickly resolve them by communicating with colleagues from the user interface. Because By-Lo Company staff are only involved in addressing discrepancies, they can spend more time on higher-value projects that support business growth.

What were the executives’ thoughts on the integration?

“We partnered with ClearDox for two reasons. One is that their platform checks all our boxes in terms of features and functionality — it will allow us to significantly increase efficiency and expand into new markets without hiring new resources,” said By-Lo CEO Kyle Lawrence.

“The other reason is their people. Because the ClearDox team has extensive experience in the energy industry, they genuinely understand our business and the challenges we’re facing. That’s a very powerful advantage other potential partners couldn’t offer,” Lawrence said.

“By-Lo has recognized that automating manual processes is critical to achieving the extremely high levels of efficiency and productivity required to grow and compete in a very volatile market. We’re looking forward to building a long-term partnership that supports their expansion and other business initiatives,” said Rick Nelson, Chief Executive Officer, ClearDox.